Privacy Notice

We at Brooklands Watch Company understand that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of our Clients and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

1.Information About Us

      1. Brooklands Watch Company is a limited company registered in England under company number 10932760.
      2. Registered address: Yew Tree House, Lewes Road, Forest Row, United Kingdom, RH18 5AA
      3. Main trading address: Unit O, Howland Road Business Park, Howland Road, Thame, Oxfordshire, OX9 3GQ, England
      4. Representative: J Lines
          1. Email address: [email protected]
          2. Telephone number: 07507 703857.

2.What Does This Notice Cover?

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

3.What Is Personal Data?

      1. Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
      2. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
      3. The personal data that we use is set out in Clause 5, below.

4.What Are My Rights?

          1. Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
              1. The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Clause 11.
              2. The right to access the personal data we hold about you. Clause 10 will tell you how to do this.
              3. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Clause 11 to find out more.
              4. The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Clause 11 to find out more.
              5. The right to restrict (i.e. prevent) the processing of your personal data.
              6. The right to object to us using your personal data for a particular purpose or purposes.
              7. The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
              8. The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
              9. Rights relating to automated decision-making and profiling.
          2. For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Clause 11.
          3. It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.
          4. Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
          5. If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Clause 11.

5.What Personal Data Do You Collect and How?

              1. We may collect and hold some or all of the personal data set out in the table below, using the methods also set out in the table. We do not collect any ‘special category’ or ‘sensitive’ personal data or personal data relating to children or data relating to criminal convictions and/or offences.

Data Collected

How We Collect the Data

Identity Information including first name, last name, title, DOB or similar identifier.

At the time of order by you, when opting in to receive our marketing or registering an account with us

Contact information including billing address, delivery address, email address, and telephone numbers.

At the time of order by you, when opting in to receive our marketing or registering an account with us

Transaction information including details about payments to and from you, and other details of goods you have purchased from us and your online browsing activities on any of our websites including what items you store in your shopping bag

Direct from our website

Technical information including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this Site.

Direct from our website

Marketing and Communications information including your preferences in receiving marketing from us and our third parties, and your communication preferences.

Directly from you

6.How Do You Use My Personal Data?

      1. Under the Data Protection Legislation, we must always have a lawful basis for using personal data. We are required to set out the legal basis for our ‘processing’ of your personal data.
      2. The following table describes how we may use your personal data, and our lawful bases for doing so:

Our Lawful Basis

What we do

As necessary to perform our contract with you

For the purposes of complying with our duties and exercising our rights under contracts for the sale of goods to customers; or

Selling and delivering our goods to our customers;

Handling customer contacts, queries, complaints or disputes;

As necessary for the pursuit of our legitimate interests including

Promoting, marketing and advertising our Goods to our current and past customers,

Sending promotional communications which are relevant and tailored to individual customers spending and browsing habits,

Understanding our customers’ behaviour, activities, preferences, and needs;

Improving existing goods and developing new goods;

Protecting customers, employees and other individuals and maintaining their safety, health and welfare;

Good governance, accounting and managing and our operations and complying with our legal obligations;

Protecting our company, its employees and customers, by taking appropriate legal action against third parties who have committed criminal acts or are in breach of legal obligations to us;

Handling any legal claims or regulatory enforcement actions taken against us; and

Fulfilling our duties to our customers, colleagues, shareholders and other stakeholders

As necessary for complying with our legal obligations including:

Where you exercise your rights under data protection laws;

For compliance with legal and regulatory requirements;

To establish or defend our legal rights; or

Preventing, investigating and detecting crime, fraud or anti-social behaviour and prosecuting offenders, including working with law enforcement agencies;

Based on your consent:

Analysing website visitor data, to gain understanding that enables us to improve our website to meet visitor and customer needs and preferences

Serving relevant ads to our customers on Facebook or Google based on information we hold about you.

      1. With your permission and/or where permitted by law as described above, we may use your personal data for marketing purposes, which may include contacting you by email and/or telephone and/or text message and/or post with information, news, and offers on our products and/or services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.
      2. We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish for us to explain how the new purpose is compatible with the original, please contact us using the details in Clause 11.
      3. If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.
      4. In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

7.How Long Will You Keep My Personal Data?

          1. We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

Type of Data

How Long We Keep It

Identity Information including first name, last name, title, username or similar identifier.

6 years

Contact information including billing address, site address, email address, and telephone numbers.

6 years

Business information including business name and industry.

6 years

Financial information including bank account and payment card details.

6 years

Profile information including income and expenditure

6 years

8.How and Where Do You Store or Transfer My Personal Data?

      1. We will only store your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation.
      2. We may store some of your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the EU GDPR and/or to equivalent standards by law. Transfers of personal data to the EEA from the UK are permitted without additional safeguards.
      3. We may store some or all of your personal data in countries outside of the UK. These are known as “third countries”. We will take additional steps to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation as follows:
          1. We ensure that your personal data is protected under binding corporate rules. Binding corporate rules are a set of common rules which we are required to follow when processing personal data. For further information, please refer to the Information Commissioner’s Office.
          2. We will only store or transfer personal data in or to countries that are deemed to provide an adequate level of protection for personal data. For further information about adequacy decisions and adequacy regulations, please refer to the Information Commissioner’s Office.
          3. We will use specific approved contracts which ensure the same levels of personal data protection that apply under the Data Protection Legislation. For further information, please refer to the Information Commissioner’s Office.
          4. Please contact us using the details below in Clause 12 for further information about the particular data protection safeguard(s) used by us when transferring your personal data to a third country.
      4. The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:
          1. limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
          2. procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so;

9.Do You Share My Personal Data?

              1. We may sometimes contract with other third parties to supply services to you on our behalf, such as sub-contractors, and in some cases, these third parties may require access to some or all of your data.  Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law.
              2. We will not share any of your personal data with any third parties for any purposes, subject to the following exception(s).
                  1. If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
                  2. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
                  3. If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Clause 8.
                  4. If any personal data is transferred outside of the UK, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Clause 8.

11.How Can I Access My Personal Data?

                      1. If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
                      2. All subject access requests should be made in writing and sent to the email or postal addresses shown in Clause 11.
                      3. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
                      4. We will respond to your subject access request within 5 working days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

12.Our Use of Cookies

                          1. All Cookies used by and on our Site are used in accordance with current Cookie law.
                          2. We may place and access the following first party and third-party Cookies on your computer or device, to facilitate and improve your experience of our Site and to provide and improve our services:
                          3. First party Cookies are those placed directly by us and are used only by us.  Third party Cookies are those placed by websites, services, and/or parties other than us.  These Cookies are not integral to the functioning of our Site and your use and experience of our Site will not be impaired by refusing consent to them.
                          4. Before Cookies are placed on your computer or device, you will be shown a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of our Site may not function fully or as intended.
                          5. Certain features of our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are also shown above. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed in clause 10.2, but please be aware that our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
                          6. Our Site uses Google Analytics.  Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling us to better understand how our Site is used. This, in turn, enables us to improve our Site and the services offered through it. You do not have to allow us to use these Cookies, however whilst our use of them does not pose any risk to your privacy or your safe use of our Site, it does enable us to continually improve our Site, making it a better and more useful experience for you.  Google’s privacy policy is available at: www.google.com/policies/privacy
                          7. You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access our Site more quickly and efficiently.
                          8. It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.

13.How Do I Contact You?

                              1. To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Data Protection Lead):
                                  1. Email address: [email protected]
                                  2. Telephone number: 07507 703857
                                  3. Postal Address: Unit 0, Howland Road Business Park, Howland Road, Thame, Oxfordshire, OX9 3GQ, England

14.Changes to this Privacy Notice

                                      1. We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
                                      2. Any changes will be made available on our Site. This Privacy Notice was last updated on 31st August 2022.
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